Every Landlord has different needs, therefore we offer different levels of service depending on how hands on and involved you would like to be as a landlord. Please see below a full list of all our services and what is included in each. We can also tailor a package to suit your needs if required. We are proud members of The National Approved Letting Scheme and The Property Ombudsman (Independent Redress Scheme) and we are covered by the NALS Client Money Protection (CMP). Letting agents displaying the Propertymark logo are part of a Client Money Protection (CMP) Scheme which ensures that they are protecting their clients monies.
MansfieldLandlord Fees
Please click on the service level options below to see what is included in each.
Fully Managed Premium
- Set Up Fee – included
- Monthly Fee – 14.4% inc VAT
- No Let No Fee – We will only charge you a fee once we have found you a suitable tenant
- Property Appraisal & Rental Valuation – Our valuer will go to your property and use local comparable data and recent lets in the area. We will look at rental yields for similar properties in a similar condition and advise on the best marketing price and expected returns that will be achievable
- Database of Potential Tenants – We have a large database of potential tenants that are registered looking for properties in the local area. Once we have confirmed the details of your property we will go through and find suitable matches and contact them first to find out if they would be interested in viewing
- Property Marketing & Advertising – We will market your property across the 3 major property portals with the widest audience including; Rightmove, Zoopla and Prime Location. It will also be featured on newtonfallowell.co.uk. We will produce a detailed set of particulars including high quality photography, floorplans and room descriptions as well as local area information. Our team of local lettings specialists will match your property to our database of potential tenants including families, couples and young professionals.
- Accompanied Viewings & Feedback – Our friendly and professional team will show prospective tenants around your property and will point out the key features to maximise its appeal. We will carry out block viewings if necessary and all to fit around a time that suits you.
- Tenant Referencing – Having confidence in your tenant is critical and in partnership with Let Alliance we will conduct an Ultimate Global reference which includes; Electoral roll verification, a full adverse credit check, CCJs/Bankruptcy Orders/IVAs check on all declared and undeclared addresses, income verification including employers, Accountants and pension providers as required, previous and current landlords. Also to include a Right to rent check as part of our mutual requirement under the Immigrations Act.
- Tenancy Agreements – Once we have successfully referenced your prospective tenants we will begin to draw up a tenancy agreement. Our agreements are continuously updated to the latest legislation to protect you and your property. We use the latest digital signature technology to speed up the process and to make it easier for you to manage your agreements.
- Deposit and Rent in Advance – We will take a deposit and the first month’s rent in advance of the tenant checking in to the property.
- Deposit Registered with DPS – It is a legal requirement to protect a tenancy deposit taken for an assured shorthold tenancy by holding them within an approved Tenancy Deposit Protection Scheme for the duration of a tenancy. We will register your deposit with the Deposit Protection Service (DPS) within the specified timeframe and provide tenants with the prescribed information they require explaining how their money is protected.
- Contacting utility suppliers and void cover – We will manage the handover of all utility providers and inform them of meter readings and move in dates to make sure accounts are allocated to the correct person. We will also contact the local council tax department to let them know who is moving in. We will include all the meter reading information on our detailed schedule of condition. We can also cover you for energy void periods through our partner Tenant Shop who will make sure that your tenant gets the best deal for them and that you don’t get any bills in vacant periods.
- Inventory and Schedule of condition – Before moving your tenant in we will produce a full photographic inventory and detailed schedule of condition. This document will be very important in providing evidence of the condition of your property at the beginning of the tenancy so will be crucial in resolving disputes at the end of the tenancy. We will make sure that both you and the tenant have seen and approved the inventory and provide copies to you both.
- Tenant Check in – We will meet your tenant at the property on move in day and hand over the keys and all of the relevant legal documents including AST and inventory and make sure that everything goes smoothly.
- Mandatory Tenants’ liability Insurance – We understand that accidents can happen so we will ensure that all of our tenants have sufficient cover to protect your household goods, fixtures and fittings. Further protecting your property!
- Rent Processed Same Day 5 Days a week – We know how important it is to receive your rent on time. We will process your rent the same day that we receive it. 5 Days a week.*
- Renewal and rental increase negotiation – We monitor the Rental Price Index closely and when the tenancy agreement fixed period comes to an end we will discuss with you the possibility of an increase in your rent. If you would like us to we will enter in to negotiations with your tenants and if we can agree, a new Tenancy Agreement with the new rent will be drawn up
- Dealing with Rent Arrears – We will deal with any late or non-payment of rents when they occur from the first day right through until payment is received or the necessary notices are served and vacant possession is gained. We know that good tenants can have changes to their situation that are unforeseeable and that is why we have our industry leading Rent Guarantee. See below for more details
- Annual Portfolio Review – We will make sure you are getting the most out of your portfolio whether you have 1 property or 30. We will work with you to understand what your goals and budget are and help to advise you on the best way to achieve that. Through our relationship with Mortgage Advice Bureau we can make sure that your portfolio is financed as efficiently as possible
- Periodic Property Inspections – We know how important it is to protect your investment. That is why we will make quarterly inspections to your property and we will use the original inventory document as the start point. We will visit the property and take photos and make notes of any material changes to the property and report back to you once we have been with a full report
- Full check out and inventory update – At the end of the tenancy we will revisit your property and do a thorough final inspection and check it against the original inventory. We will take all the meter readings and produce a report. We will collect all the keys and then call you to discuss our findings
- Deposit Reconciliation – We will discuss any potential deposit deductions with you and your tenant and if you reach agreement we will keep back any monies required to complete necessary work and send the remaining deposit to the tenant. If an agreement can’t be reached we will work with the Alternative Dispute Resolution to assist in resolving any disputes as swiftly as possible
- Managing your legal safety requirements – We will ensure your property is up to date with gas safety certificates, legionella risk assessments, and electrical checks where appropriate. There are other requirements dependent on your property and we are here to make sure you comply with all the ones that are relevant. We will check all fire alarms have been tested and that you have the correct licenses. Keeping your property and your tenants safe
- Boosted Social Media Video Advertising – We will shoot a short selfie style video outside your property to show off the kerb appeal. We will then upload it to Instagram and boost on Facebook to a demographic of 1,000s of local people. We have found that this is a great way of creating a buzz and generating a lot of interest for new homes to the market
- 12 Month Tenant Eviction (subject to referencing) – Our Tenant Eviction Service ensures that if, within the first 12 months of the tenancy, the tenants fail to pay the rent owed and fall into rent arrears, our partner Let Alliance will take action against the tenants to re-gain possession of the property
- Landlords Rent Guarantee (subject to referencing) – charged at 3% per month of total rent, if utilised. This is in addition to the monthly fee mentioned above. When tenants can’t or won’t pay, you are protected from rent arrears and tenancy breaches. Relax in the knowledge that your rent is protected and you will not be out of pocket. From the first month of arrears we will pay rent monthly, as per the rent amount on the tenancy agreement, until vacant possession is gained including the legal costs
Fully Managed Essential
- Set Up Fee – £234 inc VAT
- Monthly Fee – 12% inc VAT
- No Let No Fee – We will only charge you a fee once we have found you a suitable tenant
- Property Appraisal & Rental Valuation – Our valuer will go to your property and use local comparable data and recent lets in the area. We will look at rental yields for similar properties in a similar condition and advise on the best marketing price and expected returns that will be achievable
- Database of Potential Tenants – We have a large database of potential tenants that are registered looking for properties in the local area. Once we have confirmed the details of your property we will go through and find suitable matches and contact them first to find out if they would be interested in viewing
- Property Marketing & Advertising – We will market your property across the 3 major property portals with the widest audience including; Rightmove, Zoopla and Prime Location. It will also be featured on newtonfallowell.co.uk. We will produce a detailed set of particulars including high quality photography, floorplans and room descriptions as well as local area information. Our team of local lettings specialists will match your property to our database of potential tenants including families, couples and young professionals.
- Accompanied Viewings & Feedback – Our friendly and professional team will show prospective tenants around your property and will point out the key features to maximise its appeal. We will carry out block viewings if necessary and all to fit around a time that suits you.
- Tenant Referencing – Having confidence in your tenant is critical and in partnership with Let Alliance we will conduct an Ultimate Global reference which includes; Electoral roll verification, a full adverse credit check, CCJs/Bankruptcy Orders/IVAs check on all declared and undeclared addresses, income verification including employers, Accountants and pension providers as required, previous and current landlords. Also to include a Right to rent check as part of our mutual requirement under the Immigrations Act.
- Tenancy Agreements – Once we have successfully referenced your prospective tenants we will begin to draw up a tenancy agreement. Our agreements are continuously updated to the latest legislation to protect you and your property. We use the latest digital signature technology to speed up the process and to make it easier for you to manage your agreements.
- Deposit and Rent in Advance – We will take a deposit and the first month’s rent in advance of the tenant checking in to the property.
- Deposit Registered with DPS – It is a legal requirement to protect a tenancy deposit taken for an assured shorthold tenancy by holding them within an approved Tenancy Deposit Protection Scheme for the duration of a tenancy. We will register your deposit with the Deposit Protection Service (DPS) within the specified timeframe and provide tenants with the prescribed information they require explaining how their money is protected.
- Contacting utility suppliers and void cover – We will manage the handover of all utility providers and inform them of meter readings and move in dates to make sure accounts are allocated to the correct person. We will also contact the local council tax department to let them know who is moving in. We will include all the meter reading information on our detailed schedule of condition. We can also cover you for energy void periods through our partner Tenant Shop who will make sure that your tenant gets the best deal for them and that you don’t get any bills in vacant periods.
- Inventory and Schedule of condition – Before moving your tenant in we will produce a full photographic inventory and detailed schedule of condition. This document will be very important in providing evidence of the condition of your property at the beginning of the tenancy so will be crucial in resolving disputes at the end of the tenancy. We will make sure that both you and the tenant have seen and approved the inventory and provide copies to you both.
- Tenant Check in – We will meet your tenant at the property on move in day and hand over the keys and all of the relevant legal documents including AST and inventory and make sure that everything goes smoothly.
- Mandatory Tenants’ liability Insurance – We understand that accidents can happen so we will ensure that all of our tenants have sufficient cover to protect your household goods, fixtures and fittings. Further protecting your property!
- Rent Processed Same Day 5 Days a week – We know how important it is to receive your rent on time. We will process your rent the same day that we receive it. 5 Days a week.*
- Renewal and rental increase negotiation – We monitor the Rental Price Index closely and when the tenancy agreement fixed period comes to an end we will discuss with you the possibility of an increase in your rent. If you would like us to we will enter in to negotiations with your tenants and if we can agree, a new Tenancy Agreement with the new rent will be drawn up
- Dealing with Rent Arrears – We will deal with any late or non-payment of rents when they occur from the first day right through until payment is received or the necessary notices are served and vacant possession is gained. We know that good tenants can have changes to their situation that are unforeseeable and that is why we have our industry leading Rent Guarantee. See below for more details
- Annual Portfolio Review – We will make sure you are getting the most out of your portfolio whether you have 1 property or 30. We will work with you to understand what your goals and budget are and help to advise you on the best way to achieve that. Through our relationship with Mortgage Advice Bureau we can make sure that your portfolio is financed as efficiently as possible
- Periodic Property Inspections – We know how important it is to protect your investment. That is why we will make quarterly inspections to your property and we will use the original inventory document as the start point. We will visit the property and take photos and make notes of any material changes to the property and report back to you once we have been with a full report
- Full check out and inventory update – At the end of the tenancy we will revisit your property and do a thorough final inspection and check it against the original inventory. We will take all the meter readings and produce a report. We will collect all the keys and then call you to discuss our findings
- Deposit Reconciliation – We will discuss any potential deposit deductions with you and your tenant and if you reach agreement we will keep back any monies required to complete necessary work and send the remaining deposit to the tenant. If an agreement can’t be reached we will work with the Alternative Dispute Resolution to assist in resolving any disputes as swiftly as possible
- Managing your legal safety requirements – We will ensure your property is up to date with gas safety certificates, legionella risk assessments, and electrical checks where appropriate. There are other requirements dependent on your property and we are here to make sure you comply with all the ones that are relevant. We will check all fire alarms have been tested and that you have the correct licenses. Keeping your property and your tenants safe.
Let only
- Set Up Fee – £500 inc VAT
- No Monthly Fee
- No Let No Fee – We will only charge you a fee once we have found you a suitable tenant
- Property Appraisal & Rental Valuation – Our valuer will go to your property and use local comparable data and recent lets in the area. We will look at rental yields for similar properties in a similar condition and advise on the best marketing price and expected returns that will be achievable
- Database of Potential Tenants – We have a large database of potential tenants that are registered looking for properties in the local area. Once we have confirmed the details of your property we will go through and find suitable matches and contact them first to find out if they would be interested in viewing
- Property Marketing & Advertising – We will market your property across the 3 major property portals with the widest audience including; Rightmove, Zoopla and Prime Location. It will also be featured on newtonfallowell.co.uk. We will produce a detailed set of particulars including high quality photography, floorplans and room descriptions as well as local area information. Our team of local lettings specialists will match your property to our database of potential tenants including families, couples and young professionals.
- Accompanied Viewings & Feedback – Our friendly and professional team will show prospective tenants around your property and will point out the key features to maximise its appeal. We will carry out block viewings if necessary and all to fit around a time that suits you.
- Tenant Referencing – Having confidence in your tenant is critical and in partnership with Let Alliance we will conduct an Ultimate Global reference which includes; Electoral roll verification, a full adverse credit check, CCJs/Bankruptcy Orders/IVAs check on all declared and undeclared addresses, income verification including employers, Accountants and pension providers as required, previous and current landlords. Also to include a Right to rent check as part of our mutual requirement under the Immigrations Act.
- Tenancy Agreements – Once we have successfully referenced your prospective tenants we will begin to draw up a tenancy agreement. Our agreements are continuously updated to the latest legislation to protect you and your property. We use the latest digital signature technology to speed up the process and to make it easier for you to manage your agreements.
- Deposit and Rent in Advance – We will take a deposit and the first month’s rent in advance of the tenant checking in to the property.
- Deposit Registered with DPS – It is a legal requirement to protect a tenancy deposit taken for an assured shorthold tenancy by holding them within an approved Tenancy Deposit Protection Scheme for the duration of a tenancy. We will register your deposit with the Deposit Protection Service (DPS) within the specified timeframe and provide tenants with the prescribed information they require explaining how their money is protected.
- Contacting utility suppliers and void cover – We will manage the handover of all utility providers and inform them of meter readings and move in dates to make sure accounts are allocated to the correct person. We will also contact the local council tax department to let them know who is moving in. We will include all the meter reading information on our detailed schedule of condition. We can also cover you for energy void periods through our partner Tenant Shop who will make sure that your tenant gets the best deal for them and that you don’t get any bills in vacant periods.
- Inventory and Schedule of condition – Before moving your tenant in we will produce a full photographic inventory and detailed schedule of condition. This document will be very important in providing evidence of the condition of your property at the beginning of the tenancy so will be crucial in resolving disputes at the end of the tenancy. We will make sure that both you and the tenant have seen and approved the inventory and provide copies to you both.
- Tenant Check in – We will meet your tenant at the property on move in day and hand over the keys and all of the relevant legal documents including AST and inventory and make sure that everything goes smoothly.
- Mandatory Tenants’ liability Insurance – We understand that accidents can happen so we will ensure that all of our tenants have sufficient cover to protect your household goods, fixtures and fittings. Further protecting your property!
All of our fees listed are inclusive of VAT. If you require any further information please don’t hesitate to contact us.
Registered Company Name: York Apple LLP Regsitered No: OC370100 Registered Address: 13 Market Street, Mansfield NG18 1JG.
*We will request a payment to be sent from our bank account the day we receive it, this will usually arrive within 24 hours to your bank account but can sometimes take longer.
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